Activity and Travel Application Header Image
I am completing this application for:*
Is this activity or trip taking place in the next three months?*

STOP - you do not need to fill out an Activity and Travel Application at this time. Please submit this form 1-3 months in advance of your travel departure date.

Does this trip involve traveling outside the state of Texas for either a national or international trip?*
What is the travel risk level of your destination? (See US Department of State Link above this form.)*

STOP - Travel to level 4 destinations is prohibited at this time.

Would you like to be put in touch with other Girl Scouts or Girl Guides at your travel destination?*
Does this activity or trip include high-risk activities where certification is required? (For more information on high-risk classifications, please see the link to Safety Activity Checkpoints above this form.)*
Check all high-risk activities that apply:*
Will the high-risk activity take place on a GSCTX property (such as one of our camps or service centers) OR is a GSCTX-sponsored program OR is it one of the high-risk sites pre-approved by GSCTX? (For a list of approved sites, please visit the Approved High-Risk Sites for ATAs link above this form.)*
If you answer yes, we do not need high-risk certifications uploaded. We already have certifications on file for GSCTX properties, GSCTX-sponsored programs, and select locations frequently visited by Girl Scouts and listed in the link above this form.
Because the high-risk activity does NOT take place on GSCTX property or one of our pre-approved locations/facilities/sites, please provide a copy of the certification necessary to participate in a high-risk activity:*
No File Chosen
File uploads may not work on some mobile devices.
If you have questions about activity certifications, what counts as an equivalent certification or equivalent experience, or questions about site certification, please reference the ATA FAQ linked above this form or reach out to Customer Care at www.gsctx.org/ContactUs prior to submitting this form.

Destination Information

If your troop is attending a service unit campout, you do not need to list every troop that is attending.
What Girl Scout program levels or participants are involved in this trip/activity? (Check all that apply):*
Describe what are you doing and where are you doing it.
Describe what are you doing and where are you doing it.
Start Date and Time of Trip/Activity:*
:  
End Date and Time of Trip/Activity:*
:  

It looks like you are planning to stay overnight at a location. In order to make sure that you are responding to the correct questions and to avoid the need to re-submit your ATA, please return to the previous page and select the option "An overnight trip" from the first question.

Address of Facility/Place for Day Trip, Event, or Activity:*
How will your troop be traveling?*

All drivers transporting Girl Scouts who are not in their household will be required to complete a Volunteer Driver Form if they have not already done so this Girl Scout year. (The Girl Scout year runs from October 1 through September 30.)

Type of Facility staying at Overnight:*
Attach documentation of liability insurance from rental host which covers premises for commercial use, with a minimum of $1,000,000 General Liability Insurance*
No File Chosen
File uploads may not work on some mobile devices.
Address of Facility/Place for Overnight(s):*
For trips that have multiple stops or a complex itinerary of activities, you may also upload a document instead of filling out the previous question.
No File Chosen
File uploads may not work on some mobile devices.

Large Gathering Information

What Girl Scout program levels or participants are involved in this gathering? (Check all that apply):*
Describe what are you doing and where are you doing it.
Describe what are you doing and where are you doing it.
Is this a one-time gathering or a recurring gathering?*
Start Date and Time of Gathering:*
:  
End Date and Time of Gathering:*
:  

You can include dates for recurrences for the next three (3) months on this application. You will need to submit a new application if this gathering continues on a recurring basis for longer than three (3) months.

Address of Facility/Place for Gathering:*
How will participants be transported to the gathering?*

All drivers transporting Girl Scouts who are not in their household will be required to complete a Volunteer Driver Form if they have not already done so this Girl Scout year. (The Girl Scout year runs from October 1 through September 30.)

Participant Numbers and Roster

Non-member children can fully participate in all event or travel activities.
Tagalongs are children who CANNOT participate fully in all event or travel activities. A Tagalong Release of Liability must be provided for each tagalong in attendance.
Acknowledgement: Roster/Sign-In Sheet:*

If you have not already done so, please complete the participant/travel roster. (This is an excel template that you will need to download, fill in, and upload below.) If you are a Mac user and having difficulty with the upload, please see our ATA FAQ for additional instructions.


** Note: The participant/travel roster has been updated and streamlined. To expedite processing your ATA, please use the most updated version.

Attach the Troop Travel Roster listing all those attending the troop trip/activity.*
No File Chosen
File uploads may not work on some mobile devices.

You indicated that you will have tagalongs participating in your trip, event, activity, or gathering. All tagalongs must have a completed Tagalong Release of Liability Waiver.

Attach tagalong waiver(s):*
No File Chosen
File uploads may not work on some mobile devices.

Troop/Group Adult Contact Information

First Leader/Adult Volunteer Name: (Should be person completing this application)*
Second Leader/Adult Volunteer Name:*
Troop/Group Emergency Contact Name: (This individual is NOT attending and will have a copy of the troop itinerary.)*

Activity Organizer Contact Information

Organizer Name: (Should be person completing this form)*
Second Safety-Wise Adult Name:*
Name of Adult Volunteer Attending who Holds a Current First Aid/CPR Certification:*
Attach First Aid/CPR Certification:
No File Chosen
File uploads may not work on some mobile devices.
First Aid/CPR only needs to be uploaded once each membership year; GSCTX will keep a copy on file as they are turned in. Please note that First Aid/CPR courses completed entirely online do not satisfy Girl Scout requirements for certification and do not offer enough opportunity to practice and receive feedback on technique.
Name of Second Adult Volunteer Attending who Holds a Current First Aid/CPR Certification:*
Attach First Aid/CPR Certification:
No File Chosen
File uploads may not work on some mobile devices.
First Aid/CPR only needs to be uploaded once each membership year; GSCTX will keep a copy on file as they are turned in. Please note that First Aid/CPR courses completed entirely online do not satisfy Girl Scout requirements for certification and do not offer enough opportunity to practice and receive feedback on technique.
Emergency Contact Name:*

Training Certifications

Information about Training Certifications often required for travel:


  • CPR/AED and First Aid - A first-aider is an adult volunteer who has taken Girl Scout-approved first-aid and CPR training that includes specific instructions for child CPR. All troop meeting and troop activities must have at least one adult volunteer in attendance that is first-aid/CPR-certified.

  • Let’s GO! 1 – Out and About - This course trains volunteers to lead Girl Scouts on adventures including field trips, basic day hikes, and simple overnights in buildings with their own heat source, electricity, and running water. It's required for day trips staying out past midnight or overnights lasting up to two nights with no outdoor cooking involved. This course is a pre-requisite for all other Let's GO! courses.

  • Let’s GO! 2 – Fire, Food, and Fun! - This course trains volunteers to build fires, cook a simple one-pot meal, and make s'mores. It's required for indoor camping with outdoor cooking/campfires.

  • Let’s GO! 3 – Outdoor Skills - This course is required for outdoor camping (tent, cabin, platform) with outdoor cooking. Participants taking this course learn the eight basic camping skills, how to include the Girl Scouts in planning, budgeting, packing for an overnight trip, safety, fire-building, cooking, sanitation, and many other activities.

  • Let’s GO! The Extra Mile - This course is required for travel more than two (2) days and three (3) nights, whether it's in-state, regional, national, or international.  It provides more information about budgeting for larger trips, how to plan accommodations and travel, and other pertinent information.

  • Let’s GO! 1 – Out and About Recertification Course - This is a re-certification course for Let’s Go! 1 – Out and About, to be taken every three years.

  • Let's GO! 1, 2, 3 - A course that covers all three Let's GO! sessions in one course.

  • Chaperone Training - This is an online mini course that covers safety, roles, and responsibilities for adults traveling with the troop. It's not required, but strongly recommended
Name of Adult Volunteer Attending who Holds a Current First Aid/CPR Certification:*
Attach First Aid/CPR Certification:
No File Chosen
File uploads may not work on some mobile devices.
First Aid/CPR only needs to be uploaded once each membership year; GSCTX will keep a copy on file as they are turned in. Please note that First Aid/CPR courses completed entirely online do not satisfy Girl Scout requirements for certification and do not offer enough opportunity to practice and receive feedback on technique.
Name of Second Adult Volunteer Attending who Holds a Current First Aid/CPR Certification: (This is necessary since you indicated that 50 or more will be participating.)*
Attach First Aid/CPR Certification:
No File Chosen
File uploads may not work on some mobile devices.
First Aid/CPR only needs to be uploaded once each membership year; GSCTX will keep a copy on file as they are turned in. Please note that First Aid/CPR courses completed entirely online do not satisfy Girl Scout requirements for certification and do not offer enough opportunity to practice and receive feedback on technique.
Check All Additional Certifications that are Required for the Trip or Activity:*
Attach Training Certification, if applicable:
No File Chosen
File uploads may not work on some mobile devices.
GSCTX will check training records to verify any required training certifications but uploading it will speed up the approval process.
Attach Additional Training Certification, if applicable:
No File Chosen
File uploads may not work on some mobile devices.
GSCTX will check training records to verify any required training certifications but uploading it will speed up the approval process.

Insurance

Your trip may require additional insurance coverage. Please complete the information below and our Customer Care Team will begin the process for you.

Are you receiving coverage from EF Tours or another tour company that provides medical help, emergency transportation home, etc.?*
What is your preferred payment method for insurance?*

Once processed, the Customer Care Team will let you know the amount you owe and provide instructions to remit payment for insurance. Please allow 1-2 business days for this information.

Acknowledgements and Electronic Signature

Acknowledgement: GSCTX Safety and Travel (Check all boxes to show agreement)*
Use your mouse or finger to draw your signature above
Date/Time of Form Submission*
:  
Save and Resume Later
Progress
Powered by Formstack Create your own form ›
Cancel
Confirm